How do you automate tasks with AI?

You automate tasks with AI by opening Vizzy, Sintra's executive  AI virtual assistant, and typing what you need in plain language, whether that's event planning, image editing, financial reports, trip coordination, meeting notes, or emails. Vizzy handles the work and outputs a ready-to-use result in seconds, with no technical setup required.

Time to task completion: around 5 minutes to set up, and tasks complete in seconds.

What Vizzy can automate: Meeting notes · Image editing · Event planning · Financial reports · Trip planning · Emails

Pricing: Vizzy is included with Sintra X at $15.60/mo billed yearly, with a 14-day money-back guarantee.

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What tasks can Vizzy automate?

Vizzy covers the kind of work a capable executive assistant would take off your plate, plus a few creative jobs you'd normally hand to a designer or analyst. Here is what it handles today.

Meeting notes and summaries. Vizzy joins your Google Meet calls, records and transcribes them, and pulls out the action items, then emails a summary to every attendee automatically once the meeting ends. This one is available in limited beta.

Image editing and generation. Vizzy generates images from a text description, improves photo quality, and removes backgrounds from product shots, and it gives you a ready-to-download visual in seconds.

Event and birthday planning. Give Vizzy a few details and it builds a full event plan covering theme, timeline, logistics, and guest considerations, so one prompt replaces an afternoon of planning.

Travel and trip coordination. Hand Vizzy your destination, travel dates, and preferences, and it produces a full day-by-day itinerary covering accommodation, activities, and transport options.

Financial reporting. Upload your financial data and Vizzy compiles a structured report with cash flow analysis, key figures, and a written summary that's ready to share with your team.

Email drafting and sending. Vizzy drafts professional emails, follow-ups, and thank-you notes, and it can send them straight from the chat on your behalf, so you never have to switch over to your email platform.

Most of these you trigger on demand with a single prompt. A couple, like meeting notes, run quietly in the background once configured. Either way, it all starts with a few minutes of setup.

Setting up Vizzy for task automation

Getting Vizzy ready takes a few minutes, and most of that time goes into giving it context about your business. Work through these four steps once and every task after that runs faster.

1. Sign up for Sintra and open Vizzy. Create your account at sintra.ai, select Vizzy from the Helpers list, and you land in a chat interface that's ready for you to start delegating tasks.
2. Set up Brain AI. Upload your website URL, brand information, tone guidelines, and any relevant files, which takes around 5 minutes. Without it, Vizzy produces generic outputs. Brain AI is what makes every result specific to your business.
3. Activate the power-ups you need. From the Vizzy helper page, enable Trip Planner, Birthday Organizer, Image Generator, Image Quality Improver, Background Remover, or Financial Reporter. Each one takes a brief, one-time setup.
4. Run your first task. Type a plain-language request and Vizzy handles it. The more context you give, the more accurate the output.

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How to automate tasks with AI using Vizzy, step by step

Each step below maps to a specific prompt you can send Vizzy directly. Run them in order for a complete task automation workflow, or jump to the step that matches your situation. Vizzy outputs ready-to-use results that you can review, download, or share directly from Sintra.

Step 1: How does Vizzy take on a new task?

Vizzy reads the context you provide, including the task, the goal, and any relevant details, and uses it to produce an output anchored to your specific situation rather than a generic template.

Prompt: I need help with [describe task]. Here is the relevant context: [paste details, files, or background]. The output should be [format or goal].

Output: A confirmation of what Vizzy will produce, with any clarifying questions before it starts, so the result matches exactly what you need.

Step 2: How does Vizzy draft and send an email?

Vizzy drafts professional emails, follow-ups, and thank-you notes in your tone, and it can send them directly from the chat without you switching to your email platform.

Prompt: Draft a follow-up email to our client thanking them for today's meeting and asking for next steps. Send it to [[email protected]].

Output: A professionally written email sent straight from the chat, so you never copy-paste or switch tools.

Step 3: How does Vizzy plan an event or birthday?

Vizzy takes the key details, such as the occasion, guest count, budget, and location, and builds a full event plan covering theme, schedule, logistics, and any relevant recommendations.

Prompt: Plan a team away day for 15 people. Budget is €800. We want a mix of outdoor activity and a group dinner. Based in Dublin.

Output: A structured event plan with suggested venue options, a draft schedule, activity ideas within budget, and catering notes, ready to review, edit, and share with the team.

Step 4: How does Vizzy generate or edit an image?

For visual tasks, give Vizzy a description of what you need or upload an existing image for editing. The Image Generator and Background Remover power-ups handle the heavy lifting.

Prompt: Generate a product image for a skincare brand. Clean white background, soft natural lighting, minimalist style. The product is a brown glass serum bottle.

Output: A generated image matching the brief, ready to download and use in marketing materials or a product listing.

For background removal, send this prompt instead:

Remove the background from this image and replace it with a plain white background.

Upload the image and Vizzy returns the edited version.

Step 5: How does Vizzy coordinate a trip?

Give Vizzy the destination, dates, group size, budget, and any preferences upfront. The Trip Planner power-up extends what Vizzy can produce for complex itineraries.

Prompt: Plan a 3-day business trip to Amsterdam for one person. Flights from London. I need hotel recommendations near the city centre, a day-by-day itinerary, and a list of good working cafés.

Output: A full trip plan covering travel logistics, hotel options, a daily schedule, and location recommendations, ready to use or hand off to someone else to book.

Step 6: How does Vizzy produce a financial report?

Upload financial data as a PDF or paste figures directly into chat. Tell Vizzy the format and who the report is for, and the Financial Reporter power-up structures the output.

Prompt: Based on this data, write a monthly financial summary for our management team. Include net cash inflow from operations, total borrowings, investment figures, and 3 key takeaways.

Output: A structured financial report with section headings, summarized figures, and written commentary, formatted to share directly or drop into a document.

Step 7: How does Vizzy handle meeting notes automatically?

The Meeting Notetaker automation, currently in limited beta and covering Google Meet and Google Calendar only, runs in the background without any manual input once it's configured.

Go to Automations > Meeting Notetaker in Sintra and connect your Google Calendar. Vizzy checks your calendar for upcoming Google Meet events, requests permission to join before each one, and once admitted, it records, transcribes, and summarises the meeting. After the call, all attendees receive an email with the summary and action items, and recordings are stored for 7 days.

No prompt needed. Once it's set up, it runs on its own.

Step 8: How does Vizzy summarize your day automatically?

The Daily Summarizer automation reviews your emails and calendar at a time you choose and delivers a concise overview of your day, covering key tasks, upcoming meetings, important messages, and a few tips to keep things on track.

Prompt: No prompt needed. Configure the Daily Summarizer in the Automations section, set your preferred delivery time, and Vizzy sends the summary automatically every day.

Output: A daily briefing covering your schedule, priority emails, and key tasks, delivered at the time you set, every day.

Step 9: How does Vizzy refine an output?

If a result needs adjusting, continue in the same chat session. Vizzy retains the full context, so revisions are fast and targeted, with no need to re-explain the background.

Prompt: This is good but shorten the Day 2 itinerary and add one more restaurant recommendation for the evening.

Output: A revised version of the relevant section only, ready to copy back in or share directly.

Manual task management vs. AI task automation with Vizzy

Tips for better AI task automation

Set up Brain AI before running any important task. Without brand context, Vizzy produces generic results. Upload your tone guide, business details, and any relevant files, and every task Vizzy handles after that will be grounded in your specific context rather than a neutral default.

Give Vizzy the full context, not just a summary. Paste the actual brief, data file, or background notes rather than describing them. The more specific the input, the closer the first output is to what you actually need, and the fewer revision rounds it takes.

Use the same chat session for revisions. Vizzy retains context across the conversation, so asking for changes in the same session lets it adjust the relevant section without requiring a full re-brief. This is the fastest way to get from first draft to final output.

Match the detail in the prompt to the complexity of the task. A background removal needs the image and one instruction. A trip plan needs destination, dates, group size, budget, and preferences. Over-explaining simple tasks and under-specifying complex ones are the two most common reasons first outputs need heavy revision.

Use the Daily Summarizer to start every day informed. Configure it once in the Automations section and Vizzy delivers a briefing at your chosen time every morning, with emails prioritised, meetings flagged, and key tasks listed. No manual inbox triage needed.

Start with one task this week. Pick the manual task that takes the most time and replace it with a Vizzy prompt today. Once the habit is in place, the list of tasks to hand off grows on its own.

Automate your first task in the next 5 minutes

Vizzy reads your context, handles the task, and outputs a ready-to-use result, whether that's an event plan, a trip itinerary, a financial report, an edited image, a meeting summary, or an email sent directly from chat. Setup takes 5 minutes. The first task takes seconds.

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AI task automation checklist

Once you are set up, run through this to confirm you have covered each stage, from first task to keeping results consistent over time.